Processing personal information

VIET JAPAN PARTNER COOPERATION CO., LTD. hereinafter referred to as “the Company”, recognizes the importance of protecting personal information. In order to ensure the proper protection and management of personal information, the Company has established the following basic policy and will make every effort to protect the personal information provided by customers.

1. Personal Information Management System

In all business activities involving personal information, the Company complies with laws and regulations concerning the handling of personal information, national guidelines, and other applicable standards. The Company strictly manages customer information by providing internal education to personnel responsible for handling information, developing internal rules and manuals, establishing and operating an internal management system, and implementing security measures for information systems.

2. Acquisition and Use of Personal Information

When acquiring and using customers’ personal information, the Company will clearly state the purpose of use and will acquire such information by lawful and fair means. The Company will not handle personal information beyond the scope of the stated purpose of use.

Purposes of use of personal information acquired by the Company

• To provide information and contact customers regarding proposals, services, seminars, surveys, and other business activities.
• To send seasonal greetings and related communications.

3. Management of Personal Information

Personal information will be used only within the scope necessary to achieve the purpose of use. The Company will take necessary measures to properly manage personal information, including measures to prevent leakage, loss, damage, unauthorized access, and use for purposes other than those specified.

4. Provision of Personal Information

The Company will not disclose or provide personal information to third parties except in the following cases:

• When consent has been obtained from the individual.
• When it is necessary to protect a person’s life, body, or property, and it is difficult to obtain the individual’s consent due to urgency or other circumstances.
• When it is necessary to cooperate with a national government agency, local public authority, or a person entrusted by such authority in performing duties prescribed by laws and regulations.
• When personal information is provided in connection with business succession.
• When personal information is disclosed or provided to business contractors within the scope necessary to achieve the purpose of use.
• When disclosure or provision to third parties is otherwise permitted under laws and regulations.

5. Outsourcing of Personal Information Handling

When the Company provides personal information to a third party for the purpose of outsourcing necessary operations, the Company will select contractors deemed to handle personal information appropriately, establish necessary provisions in confidentiality agreements, and conduct appropriate supervision to prevent leakage, re-provision, or use for purposes other than those intended.

6. Notification of Purpose of Use, Disclosure, Correction, Suspension of Use, etc.

When the Company receives a request from a customer or the customer’s authorized representative regarding notification of the purpose of use, disclosure, correction, suspension of use, or other matters concerning the customer’s personal information held by the Company, the Company will respond within a reasonable period and scope in accordance with applicable laws and regulations.

7. Access Logs

Information of customers who access the Company’s website is recorded on external servers in the form of access logs. Access logs may include the date and time of access, domain name, IP address, browser type, and other related information. This information is used for the operation and management of the website.

8. Scope of Application

Use of this website is the responsibility of the customer. The Company assumes no responsibility for any damages arising from the use of various information obtained through the customer’s personal information on this website or on other websites linked from this website.

9. Continuous Improvement of the Personal Information Management System

The Company may review and revise this policy as necessary. If this policy is revised, the revised content will be announced accordingly.